Thank you Band families, Alumni, and friends for volunteering.  Without your hard work and dedication, this event would not be possible. In order to host this prestigious event, over 200 volunteers are needed.

Volunteering is as easy as 1,2,3....
 1
Please take the time to review all the different positions needed below.
 2
 Once you decide where you'd like to help, click on the sign up button to select your shifts. You are welcome to sign up for as many spots as you would like.  
 3
Stay tuned for a mandatory meeting the week prior to the event.  Please ensure  that you make this meeting to learn about the specifics of your position. We will not have time to train you the day of the event!

PLEASE NOTE: If you sign up for a downtown post please do not sign up for an early spot at Memorial Stadium as you will not make it in time.

Downtown  volunteer spots

check-in

Volunteers in this area set up a Director's Check In Booth, assist the directors with information and provide them with a  Director's packet.  Additional volunteers set up, manage and clean up a self-serve Director’s breakfast buffet. 

judges stand

Volunteers in this area decorate the judges stand in front of the Napa Courthouse on 3rd Street. They also  ensure that each judges station has water and scoring supplies.

Judges hospitality

Hospitality Volunteers meet at the corner of Brown and 3rd street where there will be a RV. Volunteers set up, manage, and clean up a continental style self-service breakfast table for the judges.

operations

These positions help coordinate the competition. An Inspector is needed to count members for each band entry and relay any changes from their registered number to the judging stand so they can be categorized correctly in the competition. A parade starter is positioned at 3rd and main and communicates with the head judge  to ensure each band lines up, starts properly and begins only upon signal from the head judge.  One volunteer will be stationed at the end of the Competition Zone and raises a flag to indicate to the judges when the band has left the Competition Zone. 

parking & traffic 

  The parking team arrives early and is provided with a map to help  block off parking. They will manage participant vehicle parking.  Traffic Control volunteers will be placed at  cross street closures to ensure traffic stays off the parade route. Various individuals are also needed throughout the parade route to give directions to visiting bands and keep the parade running smoothly. Volunteers are also needed to pre-plan and map out parking for participants.

promotions/info

Stationed in 3rd street across from the judges booth, these volunteers set up a promotions table with programs and band review logo wear. Volunteers manage the sale of these items via cash or credit using a square which is provided. They also can answer questions and  provide directions to parade goers. 1 volunteer also transports remaining items after the parade to Memorial Stadium to be sold at the promotional table there. 

parade clean up

This group of adults oversees a group of Vintage students designated to walk and clean up the parade route after the last band has left the warm up area for the Competition Zone.

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student coordinator

This person pairs up Orchestra students with  an  assigned Director and Band. These students provide help and assistance to the visiting bands. This volunteer must walk students through the route and highlight the various areas such as warm up zone, competition zone, etc.  

music coordinator

A Music Coordinator will be stationed at the director check in table to collect each band's music and ensure it gets to the Judges Booth before the band performs. 

Memorial Stadium/napa high volunteer spots

napa high parking

The parking team plans out the parking lot configuration to accommodate the expected number of busses and vehicles from each school.   The parking team will pre-position barriers the night before the event.  The parking team will  arrive  early at Napa High School and Memorial Stadium parking lots to control the parking area and direct the band busses and support vehicles entering the area.

stadium prep

The Stadium prep and  set up crew will be working on either Friday (Nov 10th) evening or early Sat (Nov 11th) depending on the availability of access to the stadium.  This crew will set up parking lot barriers to direct traffic in the stadium lot. They will also  set up tents, shades, tables and begin the prep work for the concession stand. 

hospitality

Provides an inviting area with food and beverages for directors and judges in the Memorial Stadium. The team must determine and obtain equipment as needed (warmers, ice chest, etc.), purchase food items; and set-up/cleanup facility.  Volunteers are also needed to take orders and deliver dinner to the judges in the announcer’s booth with cold drinks/water provided in an ice chest.

ticket sales

Stationed in the ticket sales booth of Memorial Stadium, this team sells tickets to the observers in accordance with the ticket prices, operates the Square on their cell phone or the designated tablet for credit card charges and maintains a count of free entry admissions (NVUSD Student, Military).

front gate

Stationed at the front gate, this team ensures that all persons entering have a wristband attached to their arm.  Volunteers and VHS Band students are directed to the Volunteer/Student Check-In area

​Check-in

Volunteers at the check-in table check-In Directors and bands that were not part of the downtown parade competition. They also check in volunteers providing them with a name tag. Lastly, they will check off entering Vintage music students and hand out wristbands to each student. 




promotions

This group sets up all promotional items, restocks the tables as necessary and sells promotional items and programs in accordance with the pricing list. While cash sales are the primary form of sales at this table, volunteers will also  operate the Square on their cell phone or the designated tablet for credit card purchases. 


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​Bake Sale

Bake Sale Volunteers sell baked goods donated by our music families at our bake sale table. Responsible for replenishing the table as needed and making sure needed supplies are available. This is a cash only table and most baked goods are sold for $1 each. Several shifts available.

band gate

Volunteers work in shifts stationed at the north Band Gate. Only allows the bands that will be performing to enter the area with their members and any props.  Ensures the bands enter in order of their performance, 1 band on the field, 1 in the Ready area and one in the Hold area (just outside the gate).  Directs all others to the main south gate to enter the stadium.


​concessions

Volunteers are needed to staff our concession stand, the BBQ area, and the popcorn stand to provide food for participants and guests during the Band Review.  The concession stands at Memorial Stadium will operate from 12:00p.m. – 10:00 p.m.  The team will operate concessions during the event, and clean-up the facilities/equipment used after the event.

Shout out Sales

 These volunteers Sell “Shoutouts”  which are brief messages you can have announced in the stadium prior to your band's performance. You can do anything from express gratitude for your program to embarrass your band student! Volunteers in this area sell shout outs, make sure they are completed properly and don't exceed the maximum in length. Completed Shout outs are given to a runner who presents them to the announcer. 

operations

These positions help coordinate the completion and work with the judges. This team includes Competition Starters who will be on the field in the north end of the performance field.  The starters take instruction from the head judge and will relay when the Band in the Hold area is able to enter the field. Timers also give directions to visiting bands and keep the show running smoothly.

trophies

A Trophy Coordinator and assistant  order, pick up ( if delivery is not available) and set up the trophy displays at stadium.  These positions are not continuous through the day but have definite timelines prior to the awards ceremonies. These volunteers also coordinate the students assigned to the Trophy detail.
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clean-up

Adult coordinators are needed to chaperone student groups assigned to clean up the parking lots at Napa HS and the route the bands took from there to the Stadium and the Stadium front and side parking lots.  Volunteers are also needed to breakdown tents, tables, and concession areas.  Some supplies  will also be loaded on trucks bound for the VHS Band room and storage areas.